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Vice Chancellor Academic Affairs at Houston TX / Locals Only Houston,

Vice Chancellor Academic Affairs at Houston TX / Locals Only

Full Time • Houston,
Executive Assistance Vice Chancellor Academic Affairs
Houston, TX. Need Locals Only.

ESSENTIAL JOB FUNCTIONS:
 
  1. Completes a broad variety of administrative tasks for the VC Academic Affairs including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  2. Plans, coordinates, and ensures the VC Academic Affairs' schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VC Academic Affairs' time and office
  3. Communicates directly, and on behalf of the VC Academic Affairs internally and externally on matters related to System Office initiatives
  4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VC Academic Affairs, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
  5. Provides a bridge for smooth communication between the VC Academic Affairs' office and internal constituents, demonstrating leadership to maintain credibility, trust, and support
  6. Works closely and effectively with the VC Academic Affairs to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the VC Academic Affairs
  8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  9. Monitors budget expenditures for the Office of Academic Affairs
  10. Responsible for other reasonably, related duties as assigned
 
KNOWLEDGE, SKILLS, AND ABILITIES:
 
  • Excellent verbal and written communication
  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
  • Demonstrated ability to achieve high performance goals
  • Proficiency with Microsoft Office products
  • Ability to effectively plan and manage multiple projects
  • Ability to handle highly sensitive information with absolute confidentiality and professionalism
  • Ability to work under pressure and meet deadlines while continuing to present a positive attitude, patience, poise, and a good sense of humor
  • Ability to work flexible office hours to meet the needs of the position




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